Export Gmail To Outlook

When you switch to Office 365 email from another service such as Gmail (or Yahoo! or AOL) you have two options:

• How To Transfer Emails From Gmail To Outlook 2016

How to Export Contacts from Outlook and Import Them into Gmail. If you have your contacts in Outlook and you want to transfer them into your Gmail account, open Outlook and click the “File” tab. On the backstage screen, click “Open & Export” on the left and then click the “Import/Export” button. Select an export format. Click the circle to the left of one of the following options in the 'Which export format?' Section: Google CSV format - Select this option if you want to add these contacts to another Gmail account. Outlook CSV format - Select this option if you want to add these contacts to Outlook, Yahoo, or another email service. You can export email messages from Outlook to your Gmail account, providing a source of backup as well as the option to access your old emails from any location. The trick is to add your Gmail account to Outlook and then copy and paste the folders.

• Import a copy of all of your old email into your Office 365 account. This way, you can have all of your email—past and present—in one account. Choose this option you have the Outlook app (2013 or 2016) installed on your computer, and you plan to retire your Gmail account. Instructions are provided below.

  OR

• Connect your old email account to Outlook. You will be able to see and access your old email, but it will be stored in your Gmail account, not in your Office 365 account. Choose this option if you plan to keep your Gmail account active, or you don't have the Outlook app installed on your computer. For the steps, see Connect email accounts in Outlook on the web (Office 365).

Before you import email

• Have your Office 365 user id and password handy.

• Install the Outlook app. It comes with most Office 365 plans. If you don't have the Outlook app, see how to get the Outlook app.

Tip:Don't have Office 365? And you want to keep Gmail as your service? You can still use Outlook to read, write, and manage your email. Just perform Step 1: Prepare Gmail for connecting to Outlook and then Step 2: Add your Gmail account to Outlook.

Step 1: Prepare Gmail for connecting to Outlook

Before you connect your Gmail account and Outlook, you need to prepare your Gmail account: turn on 2-step verification for Gmail and then create an app password that Outlook/Office 365 will use with your Gmail address to make the connection.

Step 2: Add your Gmail account to Outlook

When you're finished with this step, you'll see your existing Gmail messages in Outlook. You can use Outlook to receive, read, and send new messages from your Gmail account. You can also continue to use your Gmail account as before through the Gmail web site.

1. Open the Outlook app (such as Outlook 2013 or 2016). The top ribbon looks like this, with File in the left corner:

   You can only use a version of Outlook that has File in the left corner - it means your version has an Import/Export wizard.

   If your Outlook ribbon looks something like the one below, then you're not using an Outlook app that's installed on your computer. See How to get the Outlook app.

2. In the Outlook app, choose File > Add Account.

3. On the Auto Account Setup page, enter your name, your Gmail address and your Gmail password (or the app password), and then choose Next.

   If the configuration process doesn't finish and you instead get prompts to enter your user name and password for the imap.gmail.com server, choose Cancel and re-enter your app password in case the first one had a typo. If you continue having problems, see Fixing problems with adding Gmail to Outlook.

4. Click Finish. Outlook syncs with your Gmail account. The email in your Gmail account will appear in Outlook, right below your Office 365 mailbox.

Step 3: Copy your Gmail messages to your desktop

Mac users: If you are using Outlook for Mac 2011, there are other export and import instructions.

When you're finished with this step, a copy of your Gmail messages will be stored in a file that Outlook creates on your desktop. The file is called an Outlook Data File (.pst). If you receive more email to your Gmail account after you take this snapshot, those additional messages won't be copied to your .pst file, but you can always repeat these steps to copy them.

1. In the Outlook app (Outlook 2013 or Outlook 2016), choose File > Open & Export > Import/Export.

2. Choose Export to a file, and then choose Next.

3. Choose Outlook Data File (.pst), and then choose Next.

4. Mhw arena weapons. Select the account you want to export by choosing the name or email address of your Gmail account, and verify the Include subfolders box is checked (this ensures all your email is copied), and then choose Next.

5. Choose Browse to select where to save the Outlook Data File (.pst) and to enter a file name. By default, the name is 'backup,' so choose another name that's easy to remember, such as gmail. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file. Choose Finish to continue.

6. In the Add an optional password dialog box, add a password if you want. Choose OK to save the data file even if you leave the password boxes empty. Without further notice, Outlook begins exporting the data immediately. It doesn't give you a message when it's done, either.

7. Go to the location where you saved the .pst file to confirm it's there.

Step 4: Copy your Gmail to your Office 365 mailbox

When you're finished with this step, the email in the .pst file will be available in your Office 365 mailbox.

1. In the Outlook app (Outlook 2013 or Outlook 2016), choose File > Open & Export > Import/Export to start the Import and Export Wizard.

2. Choose Import from another program or file > Next.

3. Choose Outlook Data File (.pst) > Next.

4. Browse to the .pst file you created in Step 3 (in our example the file is named gmail.pst). Under Options, choose how you want to deal with duplicates. Choose Next.

5. If you assigned a password to the Outlook Data File (.pst), enter the password > OK.

6. Choose to import the email into your Office 365 mailbox (in the example, the Office 365 mailbox is named Jakob@onmicrosoft.com). Choose Finish.

7. Outlook starts copying the information from the .pst file to your Office 365 mailbox. If you have lots of data, this may take hours. If you shut down Outlook or disconnect from the Internet before the import completes, it will continue the next time it's reconnected.

   When Outlook is finished, you'll see the snapshot of your Gmail, now stored in your Office 365 mailbox. Congratulations! Your old Gmail messages are now in your Office 365 mailbox!

   Because your old Gmail is stored in your Office 365 mailbox, you can use Outlook on the web to access those email messages from any device.

How To Transfer Emails From Gmail To Outlook 2016

(Optional) Step 5: Remove your Gmail account from Outlook

When you're finished with this step, your Gmail account will still exist, but you won't see it in Outlook. If you receive any more emails at that Gmail account, you'll need to repeat the steps in this article if you want them in your Office 365 mailbox.

1. In Outlook, choose File > Account Settings > Account Settings.

2. In the Account Settings box, select your Gmail account, and then choose Remove.

3. In the dialog box about the offline cache being deleted, choose Yes.

   The Gmail messages that you imported to your Office 365 mailbox are still there, but your Gmail account no longer appears in Outlook.

Fixing problems with adding a Gmail account to Outlook

Here are 3 common problems customers experience when importing Gmail to Outlook.

Problem 1: If you get the following prompt, choose Cancel (it will take a couple of times), and then choose Cancel again at the Auto Account Setup page so the prompt stops appearing.

This prompt occurs because Google thinks someone besides you has your password. It will display this prompt repeatedly, each time Outlook pings Google. This happens if:

• You typed the wrong password. To fix, doublecheck your password.

• Or, you're using a computer that you haven't used before to sign into your Gmail account.

• Or, you haven't signed in to your Gmail account for a while.

To fix, try this:

1. Sign in to your Gmail account using the same computer you're going to use for the Add account process.

2. Make sure you've done the steps to prepare your Gmail account.

3. Start Step 2: Add your Gmail account to Outlook again, starting at step 3, File > Add account.

Problem 2: If, instead of seeing your Gmail messages in Outlook, you get an error message along the lines of 'Your IMAP server wants to alert you to the following...' go to your Gmail account and check that Allow less secure settings has been set to ON, and then do the steps again to add your Gmail account to Outlook.

Problem 3: You get the error message 'Could not complete the operation because the service provider does not support it.' Are you trying to import your Gmail messages into an Outlook.com or Hotmail.com account? This error is the result of trying to import into an Exchange ActiveSync (EAS) account. The EAS service provider (Outlook.com / Hotmail) does not support importing (or moving), only copying into the folder. For instructions, see Add all your email accounts to Outlook.com.

Import Gmail contacts and calendar

In Gmail, contacts and calendar are stored separately from email, so it's additional steps to copy them to Outlook. For instructions, see:

All the emails in your Gmail account are available for download via IMAP and POP. Now, Gmail allows you to export and back up your Gmail data without needing to turn to third-party software and arcane workarounds—by downloading the data as mbox files. Doing so is dead-simple: Just head to Google’s data download page, sign into your account, and look for the new Gmail entries after clicking Create an archive.

When your archive is created by using one of these options, Google will email you a link to its location. Depending on the amount of information in your account, this process could take a few minutes or several hours. Most people get the link to their archive the same day that they request it.

The email storage format used for organizing email messages is a single text file called an mbox file. It saves messages in a concentrated format in which each message is stored after another, starting with the From header; originally used by Unix hosts but now supported by other email applications, including Outlook and Apple Mail.

How to Export Your Emails from Gmail as mbox Files

To download a copy of messages in your Gmail account in the mbox file format (which can be easily be used to create an archive to keep for your records or use the data in another service):.

1. If you only want to download select message(s), start in your Google Mail by applying a label, for example, 'messages to download,' to only the message(s) you want to download.

2. Go to https://takeout.google.com/settings/takeout.

3. Click Select None (Thunderbird can only store your emails, it cannot store this other data).

4. Scroll down to Mail, click on the gray X to the right

   • If you want to download only certain messages, click All Mail.
   • Check Select Labels.
   • Check the labels that tag the emails you want to download.

5. Do not changethe file type, click Create Archive.

6. The zip file will be sent via your selected delivery method (by default, you will get an email with a link to download the zip). It may not be instant; the more emails you are downloading, the longer it will take to create your archive